I'm Dave Sholl the school chair and it's a pleasure to welcome you to the new academic year and to our seminar series for the year our well now two year old tradition is that I've given a talk in the first seminar each year and have not chosen a technical topic but have chosen something related to the world of doing research as we go through the semester you'll find that we've got a really great series of speakers external speakers coming in to tell us about their research we also one day have an alumni panel where we're having several of our former Ph D. students who are now very successful either in industry or academia come back to talk to us about non-technical skills that are important to them so I think you'll find their whole seminar series Very good let me see if we're going to just the lighting here. All right so what I'd like to do today is give you a talk motivated by this guy this is Stephen Covey who quite a number of years ago wrote a book called The Seven Habits of Highly Effective People so you can see on the cover there that it sold many millions of copies then it's actually a very good book so it's one of the sort of classics of the if you call if you like the self-help literature and I'd recommend that you read it some time his basic idea is that to be really effective you have to have good habits of character and then good habits of how you do things and so the book obviously is about seven particular habits to do that now a useful heuristic if you're interested in creating new ideas is often to state the opposite of the idea that you're really interested in so hopefully all of you are interested in being highly effective people but that brings me to the title of my talk in order to think about doing very effective research we're going to talk about the seven habits of highly ineffective researchers and so I'm going to give you a list of all talk through several things that people do including myself have done in the past that limit the kind of effectiveness we can have doing research and so hopefully in doing that we'll talk and think about ways of doing better. So let's jump right into it we're going to have at number one which if I can get my clicker to work here I can't so I'll just. That's right number one is use media effectively All right so you know number one is believe your own hype OK So all of you if you are working on a new project or you're writing a paper you know you might get some information and you'll read that first paragraph of the paper and it'll tell you that if only we could solve this problem the entire world would change OK so that's great and we all need that information to get out in proposals funded but that's not necessarily how we actually do work just to give you one example so this summer we got some great news that a new research center that's going to be led by Dr Walton has been funded by the Department of Energy This is a really big center eleven million dollars over four years seventeen people at Georgia Tech elsewhere all kinds of great stuff some of you will end up working as part of the center and we will presumably give you a copy of the proposal so when you do read the proposal you'll find that the goals of the center are to develop a deep knowledge base characterizing acid gas interactions a pleasurable to a broad class of materials sounds pretty good would be good if we could do that and to advance fundamental understanding of the characterization and control of defects and poor solvents So I would argue that those words are all very good and very powerful but if you come into the lab to your new project and you think that's what you're going to do it's unclear what to do it all OK so this kind of information does not translate at all into a near term research project it doesn't actually tell you what to do so it's important to have the hype and be able to explain in a general sense what you want to do in your work but you need to be able to focus what you're really trying to do now I think useful way to do that is to think about the kind of person that you're trying to impress with your results so a number of years ago. I had a rather unusual experience and that is that I went to an international meeting this meeting was actually in Iceland and it was a major technical meeting but for various reasons my parents came with me and so that meant that I went to give my talk at this conference and my mother was able to come to the talks so that's not actually my mother but you know that's so my mother happens to be a good cook she is not an expert in technical matters and so the good news is that my mother was impressed with my talk OK that's you know if you can do that that's probably not a good sign and says something about your family perhaps but I'd argue that this is not really a sufficient level to aim for OK so let's aim a little higher than that. Around the same time as I went to that conference I went to a university in this country to give a seminar and so we gave a seminar something like this and in the front row sat a very senior very well known faculty member someone who's in the National Academy of Engineering who are called Dr X. so as not to reveal his identity and so I gave my talk and at the end he asked a question and I answered the question that was all fine after the talk I was talking to one of the other faculty members and he said to me Well that was just the greatest seminar we've had for a long time and I thought wow that's you know I felt good about that and he said You're Dr X. stayed awake the whole time. All right so you know hopefully you also don't want to see this in the room when you're talking so again that something to aim for if not totally boring your audience to sleep but it's still that's maybe not the right thing to aim for so what you need to do in thinking about focusing your research is I think having in mind a model of someone who is really really into the details of what you're doing OK this is the sort of person that when you go to an international conference they don't come up to you and ask how long did you come in for. So how is your trip they start the conversation by saying in your paper in two thousand and eight you said this OK And so you need to imagine someone like that if you are a follower of the Big Bang theory you might imagine this individual and so I think this is actually a pretty good model you should imagine trying to impress someone like this in your field with your results OK so it's great to have the big picture but don't let the hype get to you you've actually got to figure out what it is that will impress the people in your field that actually takes a deep knowledge of the field and a deep understanding and I think will help you move forward in doing your research All right that's have it number one let's look at have it number two the UPS see if I can go backwards here or I'd have a number two is don't learn from the past there's a famous quotation from George Santayana who said those who cannot remember the past are condemned to repeat it that's obviously true in doing scientific research now to illustrate this I want to show you a verbatim review of a paper I'm an editor for Langley earned that means I get to read hundreds and hundreds of reviews every year so let's look and see what this reviewer said about this particular paper. Topic is very interesting and the paper is clearly written however my major concerns are novelty of the conclusion is unclear data not rigorously collected and analysis and discussion lack depth that was the entire review. This this is not really a review that you want to get when you submit a paper to a journal but I actually want to highlight something here and that is even if they'd just put number one if they had just said the novelty of the conclusions is unclear that's enough for the paper to be rejected OK in doing scientific research what we want to do is we want to move the field forward and in order to do that we have to know what's happened in the field before now there's really no excuse for not knowing the history it's extra. Remotely easy these days to learn the history of a field extremely easy to search for past papers you can search for papers going back a long time you know a long time like back to when I was doing my Ph D. that might seem like a long time ago and there's just no excuse for not finding these things a practical exercise I'd suggest for you if you're already involved in doing research is to think about this question if you look five ten twenty years ago in your field what are the seminal papers what are the things that you really think that everybody in the field should know about because there there are papers like that if there aren't it's not quite clear where the field is going OK so that's habit number two don't learn from the past have a number three is work alone so one of the Aka tiple ideas of a scientist or a genius is someone who works all by themself and they're often in their own little cocoon and they generate something new so Actually that's what this guy did this is a man who before he did his work studied physics and then it turned out that his one of his physics professors suggested that in order to advance his career he should become a monk and so he did I think that maybe said something about his ability in physics I'm not quite sure this is Gregor Mendel works all right so I got to get control of this thing so Gregor Mendel you know he developed Mendel's laws of inheritance so he's a very very famous scientist he might have had a little trouble with the modern tenure and promotion system it took him let's see seven years to grow twenty nine thousand P. plants that it took him another three years to analyze his data he finally published a paper that was cited by three people in the next thirty five years but nonetheless he actually now is remembered by a lord that we refer to in genetics and so that's a wonderful story and it's sort of if you think about the image of a solitary individual working on things that's a nice image. I would argue in reality in doing science in the modern world this is not a useful model of all science is a logic collaborative effort and instead you have to think of a model where many people work together to do something and so I think a useful metaphor actually is thinking about the group of people who make a movie and so to do that. We're going to look here at the end credits from a movie. Right all right this is the Lego movie if you haven't seen it then you've really missed out but what I want you to do is watch is involved All right we've got the directors so they're involved in the creative content you've got the screenplays the someone else was involved in developing the screenplay it took one two three four P. people to write the story apparently this these two guys who were the producers. Turns out there were more people who were produces So there's another three produces more producers three more exactly I don't know what executive producers do but it's even more executive producer that you'll find as we go along but if you watch the credits of a movie you'll find there's a tremendous number of people who play different roles in actually getting thing to work right and so if you watch a really long movie like Lord Of The Rings the credits actually take about twenty minutes because they have to credit everybody who brought a sandwich to the set or something I don't know but one of the things I want you to think about in doing research is that even when you're working by yourself in a sense you have to play all of these roles you've got to play the director role of having the creative vision of what's going on you've got to have the producer role of who actually lines things up and gets it done you've got to have the talent that actually does the experiments so there's all these different things there's another guy who's a producer associate produces I mean I don't know what that what they were all doing really but I think this is a useful metaphor to think about doing science as your planning out a month or three months worth of work in science don't think of yourself as just had. One roll at a time instead think about all the different pieces that have to go in order for things to work all right so you have to listen to the music on your own. So my kids were impressed that I can fit the Lego movie into this. All right have a number for confuse activity with productivity so I've got a couple of dictionary definitions here for you a slacker is a person who avoids work or effort and a loser is a person who fails frequently or is generally unsuccessful in life now my hope is that you don't find your the people in your research group or your advisor using these terms to describe you that would not be a good outcome but I would argue this is not the issue right I'm not talking about people who are not trying at all what I'm really thinking about in this talk is folks who are trying to be effective but are not being as effective as they can and so rather than talking about losers and slackers I'm going to claim that in fact it's possible for a highly ineffective research or to actually be a work a lot and to look like they're getting a lot done but in fact achieve very little and so we're going to talk a little bit about time management and this is one of the key things that Covey covers in his book so one of Covey's ideas which I think is powerful is to think about time management using these four quadrants so what you see here on the horizontal axis is dividing tasks into things that are urgent and things that are not urgent and then on the vertical axis dividing things in between things that are important and things that are not important OK just because something is urgent doesn't mean it's important I mean it might might really need to be done but it's not the most important thing to do and so he's there listed here some of the kinds of things that fall in these different categories so for instance the person who made this shot put trivia busywork in internet surfing down on the not. Important not urgent category I would actually go further it's like you could almost make the argument that anything involving the Internet perhaps could go in the not urgent not important category the challenge is to really identify the tasks that fall in the top right hand part the things that are important but not urgent and get those done those are the things that we tend to put off and so I put my list on the right hand side of some of the ones that I think are really critical in doing effective research staying current with the literature thinking deeply about your data and learning new skills or techniques I think all of us would agree that those are really important things to do and in the long run if you want to be very very effective in doing research that you have to do all three of those things however none of them are urgent none of them are as urgent as any of the things that we all have to do from day to day and so we have to somehow organize our time in order to prioritize those kinds of things so there's actually a couple of things I'd like you to think about in terms of doing this the first is to actually assess how you use your time and so on challenge you for a couple of weeks to keep a Time Diary perhaps just an hourly diary during the day and just honestly record how you use your time and then it would actually be a very good idea to share that information with some close friends maybe get them to do the same and show you and once you've done that think about the tasks over a couple of weeks that are not important excuse me that are important but not urgent and honestly assess how much time you spent doing those things the natural tendency for all of us is to put those things off put them off because they're not urgent and so I think this is a useful exercise certainly as engineers we like to quantify things so this might be a good way to do it there's an illustration that Cubbie uses in his book that's been around now for a long time that I think is very useful and it's to imagine that you have to take. A jar and you have to fill that jar with sand and with rocks and the idea here is that the large rocks represent the most important things but the sand represents the things that are most urgent and the idea of the illustration is that if you put the sand in first then it's going to be hard to put the rocks in the jar OK there's no great mystery in doing that if On the other hand you put the large rocks in first and then you trickle the sand in it turns out they fit in pretty well right so that's definitely the same with managing our time if we prioritize those really important things and get those done first it turns out that just about all the time you can fit in the urgent things around them now this is in Stephen Covey's book there's actually a strange inversion of this story that I found when I was looking around which involves adding a glass of beer to the mix ups are about then. And so the observation here is that even once you've put in the big rocks and then you've added the sand you can still take a glass of beer and pour it in there and that's going to fit just fine as well and that illustrates the fact that there's always time for a beer with your friends. So the other question I put up there is think about we all I think as people look at our time when we said this is magical idea that at some point in the future my life will be different I'll be more organized I'll have more time and the honest answer is that's just not true OK it's not true in my life it's probably not true in your life and so the challenge is not to make some magical change in our life but it's just to use the time that we already have and to prioritize things correctly. Or it's were a bit more hot bit more than halfway through now seven habits this is the fourth habit so here's habit number five. There we go all right so all right I think what I might do is. Using this is going to be more effective. Well maybe I won't use that. All right have at number five exclude all input that is not immediately relevant OK So one way you might imagine to be extremely extremely effective in doing research is to be hyper focused and just think about one thing no matter what else is going on around you I would actually argue that in the long run that's a fairly counterproductive strategy so let's look at what a couple of people have said about then. We can get the computer to wake up Linus Pauling who was a reasonably smart guy won the Nobel Prize twice said the best way to have a good idea is to have lots of ideas so his suggestions just think of lots of things and some of them will be good there's a guy called beverage great name who said that originality of thought that should say I'm sorry consists in linking up ideas whose connection was not previously suspected So that's a nice way to think about it the exactly the same idea was expressed in a much more pithy way by Steve Jobs who said creativity is just connecting things and I think if you think about doing creative research that is often true often the people who really make big advances are the people who can connect ideas that previously didn't connect together OK Now in order to do that effectively you have to be able to think of many many things and understand how they connect OK So let's talk for a little bit about how you might actually do that. So one way to think about this is to think what are the sources of input from for you from a technical point of view I would argue it's a very good idea to regularly read some scientific news kinds of things that I've listed several sources here so CYA. It's nature and Chemical Engineering News all have a weekly section that describes advances in science and research at an accessible level so that's a good place to start getting this information I would argue that this seminar series is a great place to do that so some of you I know will only come to the seminars for the rest of the semester because it is a requirement and by golly I've got to do it OK so a better reason to come is to think that this is a way for you to hear from carefully selected people from around the country who are doing really interesting research and to start to try and make connections and learn about things that you otherwise would not hear about Same thing can be true for going to thesis proposals and thesis defenses we have a large Ph D. program here so there's always people defending their thesis and proposing a thesis those are open to all of us and you're welcome to go and learn about what's happening in other groups and of course you should read the literature in a very broad sense not just in a very very hyper focused way. It's not quite enough just to come to the seminar and stare blankly at the screen and think about where you might like to go on vacation next year instead you actually have to engage somehow and so one way I would suggest to do that is the following that after each seminar no matter how far afield it is from the research that you think you are doing ask yourself What was the key thing that was advanced in the field hopefully if the speaker is good they actually answer that question in a clear way sometimes they want but it's a good way to think about what advance was made why does that advance matter was this some key idea or technique that was used and if so could you explain to someone else in this room how it works because if there's a new technique that has really made some large advance and you can't explain and even general terms how it works. Well that suggests there's something useful to know and finally I'd argue that it's useful to think carefully about whether there is an analogy between that work and your own research this might sometimes seem quite difficult because the topics of the seminar the topic of your research might seem very very different but this idea of thinking by analogy I think is very very powerful and in fact is something that you know we can develop with practice and so I'm going to do something that I promise won't happen in any other seminar this is semester and that is we're going to have a contest with actual prize money and so I'm going to have a contest only graduate students are eligible to enter and to enter you need to send me an email by Friday and the person who does best entry I'll give one hundred dollars to all right so to do that I have to tell you a little bit of use it theory this year is the sesquicentennial of the battle of Atlanta in the civil war or as we like to say here the War of Northern Aggression. If you know your history you might remember that the battle of Atlanta didn't go so well for Atlanta but we got past it c'est recent Henry means it's the one hundred fiftieth anniversary so I was thinking about that and it reminded me of a term in music which is said Terra So here's the definition of terror it's relating to or denoting a ratio of three to two so actually you can see the connection with the one hundred fifty it's also related to an idea called a hemiola which is a musical rhythm in which six equal notes may be heard as two groups of three or three groups of two and in fact there's a famous example this is the guitar can show by Were dream go where it starts in groups of three and then switches into groups of two and then back into groups of three one two three one two three one two one two one two one two three one two three one two one two one two that's a hymn you all are very useful idea here in music one more piece of trivia I've got to tell you here about terror. Which also kind of fits with the three and two idea if I asked any of you to be time in two you could do it just think about marching one two one two one two that's pretty easy if I ask you to beat three you could do that that's a waltz one two three one two three one two three easy enough if I ask you to be in four that's extremely easy if you turn on the radio every song here in the radio is in one two three four one two three four but if I ask you to beat in five then it gets a little harder so actually c'est wheelchair is useful because it turns out it has five syllables with equal stress and so if you want to think about counting in five says. Tara one two three four five one two three four five works very well OK so little trick or right what's all this got to do with research the answer is this is an exercise I want to give you in thanking by analogy right so here is the contest think of an engineering process that is analogous to set here or him you know it's not at all this this is something that does not have a right answer I'm not thinking of something in my head but I want you just to practice this idea of taking an idea and trying to think about analogies you might think about cyclical process in engineering you might think about things that are divided into pieces I don't care what it is the objective of this exercise is just to help you think in a creative way as a fairly exotic example of how drawing analogies between things might be helpful to you. All right so that's habit number five where working our way down to the end of the seven habits for this now let's look at have it Number six so. Have it under six is to criticize others but never yourself OK Some of you in fact most of us have been sitting thinking through this list and every single habit you think yeah that's a terrible habit. And that guy over there does it all the time right well you know this problem has been around for a long time if you read the book of Matthew that describes Jesus when he was traveling on earth and teaching one of the things he did a lot was to criticize the religious leaders of the day and he did that by using hyperbole and so one point he talked to them and he said Why do you look at the speck of sawdust in your brother's eye and pay no attention to the plank in your own eyes so that's clear hyperbole he's saying not literally those things but my suggestion here is go away from this seminar instead of thinking about your group mate who has bad habits really try and reflect on your own behavior and think how these things might influence you so here's my list of several times when it might be a good idea to be self-critical in research it's good to do it when your results are bad it's good to do in your results are good and it's certainly good to do it when you have no results OK Basically any time during your research you should be self-critical of your results and thinking about what they mean are they valid are they helpful have they been interpreted correctly OK this is not a habit of being under confident this in fact is a whole mark of doing high quality scientific research someone who is always thinking about these things I think one of the things that we can all do actually is develop a culture where criticism and critiquing research is viewed in a positive way and so let me suggest several ways that we can do that in a positive way so in a cultural way first of all it's important to critique the research never the person OK it has to be totally acceptable for us to ask questions about each other's research but without any With that we are specifically criticizing a person at the same time we all have to welcome questions while this thing is really. Alright let's see. If you get my money back on this. All right there we go. When we are questions about our research we should welcome those questions we shouldn't get defensive about them any time you get a question about your research that's a chance to strengthen your thinking and further understand the work that you're doing and I think especially we shouldn't be satisfied in giving superficial answers any of us who have given talks about research have probably had the feeling of giving a talk in answering a question and knowing that that answer really wasn't very compelling and wasn't really getting to the heart of the matter OK that means that probably there's some more homework we need to do and we should be really sort of craving the experience I think of being able to give an answer that's truly satisfying to someone who's really interested in the details of what's going on in our research. Or at the final of the seven habits I have to say actually that when I was developing this talk I was trying to write down a list of seven Habits and I thought about ineffective ways to do research and I wrote down a lot more than seven. So I had to sort of condense it down and so I've given you you know I guess seven that I think matter a lot so here's the seventh one we've talked about being self critiquing. Yeah. Don't let your personal background hold you back I'm going to tell you a story here when I had finished my Ph D. I'd done my Ph D. I was pretty successful published a whole bunch of papers I then when did a post-doc at Penn State and that was good about publish more papers then I moved to a second post-doc at Yale University and when I arrived at Yale after a few weeks I realize. I was really intimidated by the place I was walking around every day and I'm really thinking to myself wow I'm at this fancy Ivy League institution all these people are really really smart and finally it occurred to me that well you know I'm not smarter than these people but I have just as many qualifications as them in fact compared to most of the students I have more qualifications because i've already have my Ph D. and some experience and I was just letting my the story I was telling myself hold me back I think all of us can do that it's easy to look around and think well there are people that have better preparation than me they have better equipment they have more funding than I do they have less complex personal lives they have more creative colleagues they have better looking friends you know all those kinds of things that might limit us in our life and all of that may be true to some level but I think it's important to realize that having a healthy level of self-confidence is really a good thing I'll just point out that here we are Georgia Tech Georgia Tech in the last week was ranked as the number six engineering university in the world OK So none of us need to feel like we're at a place where we can't achieve highly This is something where really research is being done every day where we can achieve at the very very highest level and we can have that kind of healthy self-confidence to tell you a little bit more about that I want to show you one way that I could have thought about my story so I grew up in a little town called Ahmed el shown there with the star which is totally disproportionate to its size so that the town of Armidale has a population of twenty thousand you notice that if you went directly west from Armidale about three thousand miles later you'd get to Perth that is after passing nothing in between because there is nothing in between so I'm going to it's a very very far place in terms of the rest of the world and it certainly would have been possible for me to convince myself that I'm from this background this small room. Real talent and you know what can I do in the world OK so I just want to show you to people who lived at least part of their life in Armidale and convince you that that kind of background shouldn't hold you back so the first person is this guy could tell Evans So Condell won the Tour de France in two thousand and eleven as far as we can tell he did it without taking poor performance enhancing drugs which frankly I think to finish the Tour de France without taking drugs is probably a pretty impressive thing to do so that was great you can see that he didn't have an necessarily an easy life you got to be tough to grow up in Australia right so when he was eight he was kicked in the head by a horse was in a coma for a week but apparently he got over that just fine and went on to become a world class cyclist so that's one example of someone who grew up in the little town where I came from another person is this individual right. John corn fourth who. Won the Nobel Prize in Chemistry. So he just died last year actually grew up as I said in Armidale won the Nobel Prize in one thousand seventy five and did work on the mechanisms of biosynthesis and cholesterol so that's great you think wow you know really good things can come out again and it's interesting to look into his personal history and realize that he had so the disadvantages that he had to overcome so as well as growing up in rural Australia it turned out that he became completely deaf as a teenager and so around the time he was finishing high school he had become completely deaf he then went off to university and studied chemistry and again became a world class expert in things now the reason to show you these is just to say that I don't think there's a reason to let our personal backgrounds hold us back everybody have things in their personal backgrounds that might create challenges for them or where other people have more advantages and that's fine but if we. We shouldn't tell ourselves a story that those will prevent us from doing things OK Certainly these two people didn't do that and it's just useful to realize that in many respects especially when you're studying for something like a Ph D. you have the capability to change the way that your future comes out and so hopefully this is these two individuals use for people in order to keep in mind now you may be wondering and this will be unusual I suspect for a seminar but you may be wondering why there's a piano here and the reason is that after watching the end credits of the movie I got to thinking you know wouldn't it be great to have music at the end of a seminar for the end credits and I thought it really would be and so I got Dr Honolulu is going to come and she's going to play some music for us while we have the end of the seminar and the end of the discussion. So it's important to show you that we have a faculty that are not only scientifically talented but bring many many other talents to bear as well. To make sure that everything set up for you here only. All right so while she's getting set I would just. Conclude the talk. What I've shown you are what I'll call here the seven habits of highly ineffective researchers dumpling believe your own hype don't learn from the past work alone confuse activity with productivity exclude all inputs that on immediately relevant criticize others but never yourself and let your personal background hold you back. I love this. Now it's tempting when you come to a seminar like this to think this was great and I enjoyed it maybe there's even a joke or two that made you laugh but it's also tempting best to go away and forget about it and so what I did was to with Amish night is hell. To make a copy of this final slide on these postcards and I vos Jeff dollar if they could come and give me a hand as you leave today what I want you to do is just take a copy of this. And maybe put it in your lab notebook or stick it on the wall in your office find somewhere to look at it so that periodic Lee when you're thinking of spending time on the Internet watching cat videos instead you look at these things and think about whether there's some way that you can become a truly effective researcher instead of a highly ineffective researcher So with that I'll conclude and I'd be happy to take any questions that you have thanks thanks. Thanks. I'm still hoping that she's going to fit a sense we all Terry in there somewhere and. Any questions or comments or discussion. What's that. On there with the musical notation it's actually broken into groups of three or groups of two so just by looking at it you can see the difference. And the other questions or comments. Anyone want to admit to a bad habit. All right well I'll let you enjoy the music don't forget and the contest one hundred dollars so I'll be looking forward to your entries by Friday thank you very much and I'll see you at the rest of the seminars through the semester.