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>> Good day everyone welcome to this 1st mock live session of the 20 twentieth's s.l.a. annual conference I'm Doreen isto the Research Data Management librarian at the University of Utah I will be moderating this session that painter and Isabelle I'll to Murano will be presenting on on the best practices for collaborating with colleagues industry and information seekers in other words the trail story trail or the technique for archive an image library project was initiated in response to issues with finding federal technical reports over time federal agencies have have merged disbanded and and were created by Congress but how the documents for produced and preserved was never really standardized trail is now in its 14th here and the project goal is to ensure the preservation discoverability and persistent open access to government technical publications regardless of its form or format to date we have 15 institutional members nationwide and 13 personal members one of them is even in Canada I'm a personal member Zack and is a bill our institutional members members contribute contribute by working with one arm or the Bible working groups collections processing communications member membership and metrics if you're interested in any of the subject areas you can join us and help us in the future digitizing and whatever we need done with processing.

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Technical reports. Today we have processed more and made over 86000 documents from 1009 age and sees agencies available on our website this past year we have all have had almost 4000 people used to trail search feature and want to know everybody you know that in spite of code we are still working on documents.

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So a little bit about how trail works nationwide. Up here at the University of Washington they are a node a node is. A university that will collect a specific agencies reports or even just a series of specific series and they were collected from anybody who has them here I am over in Utah at my university we decided to downsize our print collection and that included government documents reports so I went through all the government documents for looking at the the techno reports and we had a lot of military reports and sense what Washington was collecting list any military technical reports I sent them to the University of Washington the No University of Washington over here and at Stanford this is where is that is he's also a node he was able to collect some publications from a corporation and some of them went up to University of Washington the node the node what the no does once it puts together a collection it will send it to Central Central is where all the processing is done on the technical reports all the records and whatnot of what we have done our Ad Sense felt and wants they have processed the reports then they send them to University of Michigan the google doc Google Books tragic to be digitized.

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There is a chat that you can ask questions to us during the sessions please use that also if you need more information about trail we have a website with the Center for Research Libraries it tells everything about trail including its history and here is our search engine techno Reports dot dot org Now Zach is going to talk about his his work.

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Hello I'm sacked by owner and engineering librarian for research and teaching support at Stanford University and I have a story for you about how Stanford and trail worked with a corporate library to ingest their materials Next slide please so on the pictures and I guess on the video screen if you can see me talking I've got a couple of examples of some really wonderful reports I'll read off a few of those to you in a little bit.

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But what you see there on the left are the technical reports from near itself what you see on the right that is storage space that we have. Within the Stanford why birds that storage bay used to be a lot bigger in fact we had 3 full rows of shelves of boxes of materials we parse that down a little bit and you see it sort of in a processing state and it's going to take us a while to actually finish it but I'm really really hopeful that we will be able to finish this.

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At least while I'm working at Stanford. And we'll see about what we can add to the collections for both the world and the public benefit but also the benefit of trail and Stanford Next slide please the picture there you see is the aftermath all of the shelves have been taken out of the near library Nilson engineering research which is an aerospace research company in Santa Clara California right down the road from Stanford and in late 2007 saying during the Christmas break I might add so it was a little difficult time unwise for us.

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They reached out and contacted a number of people to try to downsize and move their collections they realized that they had a really rich and robust collection of materials and they didn't want to just see it go to waste so they had a problem they had to downsize the office and get rid of all the library space the last time near had a in person librarian it was 2015 as far as a full time person and the last time they had a part time person was early 2017 so some of the collections while they were really well maintained for quite a long time someone actually did a really good job with this collection unfortunately a lot of it wasn't truly updated for some of the other things we'll talk about in the end they had 20000 government corporate tech or ports and documents which is a fraction of the total library itself but that's what Stanford wound up taking to support the mission of both Stanford and trail a number of the reports that were they are near or are also things like a full bound short Journal run for the Journal of fluid mechanics or the NATCA and NASA technical report series.

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Trail actually has done a really good job. Digitising knack of print reports. There's a there's a great back story behind that you can ask it's in the chat and the rain will tell you a little more about that back story but not gotten NASA have really done a good job of digitizing a lot of the reports and while the really beautiful bound print runs are really nice the content is online and we were under a big time crunch and the time crunch did prohibit us from doing a little bit more than we really wanted to with some of the materials so this is what we were able to get and scoop up so a fraction of the collection I kind of wish we could have had a little more time.

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But as a member of trail and as you know that institution that likes to collect and we have a history of Silicon Valley Archives at Stanford that we're building. This was a valuable collection for us to add Next slide please what you see there are a couple of pictures from some reports that I polled they go they range from.

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A one on the left distribution limited to only a paper a is enclosed but paper a has been removed from that copy. A lot of the classification restrictions. On these documents were. Something that we found quite a bit within the collection on the right you see a translation of a German tech guru port from 1943.

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So there's lots of cold war era material and World War 2 era material some of it translated some of it original research some of it formally classified some of it limited release. There's a really rich amount of material there are reports that I was holding in my hand a little bit earlier or actually one was from Jack Nielsen himself found her company the plenary method for predicting aren't intimate characteristics of cruciform thus the high angles of attack and also on my hands is a 1963 bibliography of Magneto hydrodynamic power generation and I have a computer system prediction or from the Center for a now System prediction of storms in advance regional prediction system for predicting the weather computational models from 1900 to next slide please after we evaluated all those boxes that you saw in the slide just 2 slides ago we discarded about a 3rd of the material those items of the technical reports were Journal reprints there were duplicate Holden's.

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Poor quality documents or other problematic items 102 boxes were designated as content that trail could take 50 of those boxes were content that was funded or produced by United States Air Force agents. A majority of the rest came from the United States Army and the United States Navy on the screen there you can see kind of what makes technical report classification difficult times the a.d.c. had technical notes technical reports technical document reports technical standards reports and many other kinds of documents and they all had different classification numbers and they all had different.

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They all had different things that they serviced. About 90 boxes of the collection were designated as content the trail would not take but Stanford could some of this is proprietary corporate material documents from places like Lockheed Boeing Northrop Grumman. Some of them were limited release documents things that were classified or things that were hard to obtain or get some of them were near zone reports near allowed us to use their own reports and we'll be able to digitize them and place them in the Stanford digital repository we hope to do that with most of the content here and of course we're going to follow copyright you know restriction permissions with the content that we do have Next slide please few more examples of some of the content we get we had on the left you see a report from the video which was the predecessor of the near corporation on the right you see an example of a pride project that was confidential and classified at 1st and then decommissioned that paper is not uncommon within the collections Next slide please that's me transferring items doing processing for a.

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High density storage facility at Stanford to the engineering library at Stanford and me filling up some boxes an s.u.v. and going back and forth between much of the material we found wasn't digitized it was very difficult to find. Material was limited release and often only distributed to some very select research labs or contractors and we found that without trail near was very unlikely to find them at a facility able to accept material and they were probably going to discard all of that in fact.

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They discarded some of it anyway there were materials that we wanted to take but because near did not had a librarian for a long time they were not able to update the records for what documents became declassified so there are probably several documents that are now declassified and that we could have taken but near wasn't able to give us permission to take.

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The content itself and even the discarded materials they're full of World War 2 era cold war era weapons technology flight technology political intrigue and it's a very rare glimpse into this sort of secretive and hard to parse world of technology and government really the sort of once in a lifetime collection that I'm very glad to have the privilege of taking you know not just for the benefit of Stanford but for the benefit of trail.

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That's me processing some materials at my desk. Which you see in the background behind me I'm going to turn this over to Isabel now that she's going to talk about the work that she does with teaching and the everybody I'm is a doll for I know I'm da engineering and chemistry librarian at Georgia Tech library in Atlanta Georgia.

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This portion will explain some things that I do with the technical reports that have already been processed next like these. I will explain information that I found from 2 reports I just selected those reports randomly they're not anything special I will also talk about some unusual items in the trail collection and also tell you how I use it in my work as the engineering and chemistry library and also some personal research that I do next like these.

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This 1st report is called the relationship between canal and levee density and coastal land loss in the e.c.m. home originally from New Orleans so that's a topic that just interests me this is a typical report it can be read on line and also can be downloaded next like this report has a lot of topics it covers canals levees.

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Mast I mean sorry mosquito ditches that I've never heard of Marshes swamps erosion land reclamation the history of oil and gas but it's not just in Louisiana but in other states such as Connecticut Delaware Florida and New Jersey some of the applications are. Using things that can help you in research today next like please for example the graph on the left side shows pictures from erosion in 1978 to the present but when that report was written in 1987 you could update this erosion by looking at how the state looks at the mouth of the Mississippi since Hurricane Katrina and the Deepwater Horizon spill have happened since this reporter's written and you can see how much land loss there is.

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On the left there is I mean sorry on the right side there is a chart of some interdisciplinary work that has been found within this report and this is a good way of learning how to solve the so-called wicked problems or interrupt disciplinary approaches to solve the issues in this example we can see the relationship between the depth of the water the types of plants that were put in for land reclamation and whether the water has attracted again the birds and the animals to return to this freshwater Marsh location next like these.

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Another report that I found was the preliminary report on your radio radium and vanadium from the Bureau of Mines one application is the origin of name places and this reports interesting from 1916 paradox exists today in the paradox Valley in Colorado still exists and I got a Google map version from it and the reason it's called paradox is that at the Laureus River comes in from the south and follows the valley north east instead of following the valley normally which is from higher to lower level so that's how the name of that place got put next like please.

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This also report could be used for business intelligence. We can see the maps of the report and I've circled the town a paradox and you can also check it out the geographical satellite version on Google Maps you can see where the valleys aren't the Bally years and the other nearby towns that still exist and where mining took place you can see it in the darker areas there are little pick forks and little processing places also this application can be used to find who did the loot the mining whether the land is still protected or not so if it's not protected land you could possibly go in and reopen the mine for example the name is now used to do rechargeable batteries for energy applications and could replace the lithium ion battery so if with that technology that's available today you can possibly reopen the why the mines and start the extraction process again next like these another application that I see for good problem this report is that you can show students that if scientific information can become outdated this report from 1916 says that you can use radium to treat auto immune diseases such as arthritis rheumatism and other diseases Well if you do that today you're going to make the patient even worse also this report can tell you how it's used at that time but can't predict the future it says that your radium is being used as a coloring agent for the manufacturing of glass and pottery However it doesn't say in 20 years we're going to be using this for nuclear fission experiments so you can follow the history of science and technology through these reports and you can show the students that reports cannot predict the future Next slide please.

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One usual item that I see is the ruler this one was made in 1972 to encourage people to start using the metric system the back of the ruler has conversions for length. Weights and fluids so it's very interesting I don't do original It's not cats but you can see very good images of the route next slide please another unusual item is floppy disk and the programs we don't keep the floppy disks but we keep the programs this program is used to create topographical map on a personal computer this is from 1992 so on the right side you can see the programs that have been saved from the floppy disk you can download the programs and then run it on your personal computer if you have the specific software to run it and then create your own topographical map next like this how have I used trial in my work and personal research I have used to find physical data about an alloy for a Ph d. student I could not find anything in a handbook neither could he but I found all the information I needed trail from one of the articles I also help senior students we have an engineering design course that students can work with industry to create something new or to make reprove an invention distanced we needed information about a medal that hadn't really been used since 1970 again I could not find any information in the handbooks but I found it in Trail and the students were going to use it for a smartphone application.

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I also look at trail reports I found a lot of Hiroshima after effects reports some physical reports by the doctors that went on site after due to the bombs were dropped and it gave an interesting insight of how you can be objective in face spite of this human disaster also like I said I'm from Louisiana and I looked at it from ation about Mr go the Mississippi River Gulf.

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And how it was constructed it is really a short cut from like Patrick crane to the mouth of the Mississippi River so ships can go in the area just quickly however that's one of the. Things that broke during Hurricane Katrina and helped to flood the Lower 9th Ward and other towns downriver from New Orleans and other things that we can use we can discovered a hidden history of science one of the other trail members is looking up information about a woman scientists whose work resulted in the ceramic heat shields that were used in spacecraft and it was report was done in the 1940 s. or fifty's so my little personal project for the future is to look for more women scientists in the trail database so I can help.

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Tell the stories that are untold right now as I said before this could be a resource for the history of science and technology another application can be how government agencies evolved or results and distract the history I think that would be interesting too and the last thing that can be used for is to show students that graphs can be created without software and at discoveries and conclusions can be made without computers so I turn it over now to Doreen.

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Thank you sack and Isabelle that was great. There are there's a little time to add more questions into the chat box if you want our e-mails are there we if you need to contact us just take those e-mails and e-mail us with your questions you can also go to the c.r.l. website and ask questions there thank you for listening and have a great day.